Microsoft 365 for Schools & MATs
Teams, SharePoint & Email Set Up for Safeguarding, Not Just Switched On
Independent, Bromborough-based, Microsoft Partner. You deal with Eric, and the person who scopes the work is the person who does it.
Six questions, about two minutes. You get a written fix list in the order worth closing things, and it is yours to keep whether we ever speak or not. We answer within 2 working hours.
Microsoft 365 Education is more than email and Teams. Configured properly, it's a secure platform for teaching, collaboration and safeguarding that meets DfE requirements. We've already built and run this in real school environments, so you get the shortcut past the mistakes, not an experiment on your school's data. Most schools are only using a fraction of what they're paying for.
Not sure which Microsoft 365 tier your school needs? Book a 20-minute scoping call, we'll look at what you've got and tell you straight what fits. No sales pitch, no pressure.
Why Schools Choose Microsoft 365
Staff Can Work From Anywhere
Access Outlook, lesson resources, and shared drives from the classroom, staffroom, or home. Full desktop apps plus web and mobile versions included.
Real-Time Collaboration
Multiple staff working on the same planning document or spreadsheet at once. No more emailing "Final_v3_FINAL.xlsx" around the staffroom.
Secure Communication
Encrypted email, secure file sharing via SharePoint, and Teams for parent, governor, and multi-academy trust meetings, all GDPR compliant when properly configured.
Automatic Backup
OneDrive automatically syncs and versions your files. Accidentally delete something? Restore from version history or recycle bin.
Reduced IT Costs
No on-premise Exchange server to maintain. No file server hardware. Microsoft handles the infrastructure, across a single school or a whole trust.
Always Up-to-Date
Latest versions of Word, Excel, Outlook included. No more paying for Office upgrades every few years, always current.
What's Included in Microsoft 365 for Education
Core Productivity
- Outlook - Staff email with a proper mailbox allowance
- Word - Document creation and collaboration
- Excel - Spreadsheets for admin, budgets, and data
- PowerPoint - Lesson materials and governor presentations
Collaboration
- Teams - Classroom delivery, staff chat, parent and governor meetings
- SharePoint - Secure document libraries for staff and trust-wide sharing
- OneDrive - Personal cloud storage per user
- Planner - Task management for projects and cover
Security & Governance
- Intune - Mobile and device management
- Defender - Advanced threat protection
- Conditional Access - Control who accesses what, from where
- Data Loss Prevention - Prevent accidental data leaks
- Copilot governance - Control what data Copilot can see and who in the school can use it
Ready to Talk Through Your School's Setup?
Choose your starting point:
How We Configure M365 for Schools
Anyone can buy Microsoft 365 licenses. The difference is in the configuration. Here's what we set up specifically for schools and MATs:
Email Security
DMARC, DKIM, and SPF configured to prevent email spoofing. Anti-phishing policies tuned for staff and parent impersonation attempts. Quarantine policies that catch threats without blocking legitimate parent and supplier emails.
Secure External Sharing
SharePoint configured for sharing with parents, governors, and other schools in the trust. Expiring links, password protection, and audit trails, so files move safely without emailing sensitive documents.
Data Retention
Retention policies aligned with safeguarding and FOI record-keeping requirements. Deleted emails retained appropriately. Hold capability if a safeguarding matter ever needs it.
Mobile & Device Security
Intune policies ensuring school data stays protected on staff and, where used, pupil devices. Remote wipe capability if a device is lost. PIN/biometric requirements for mobile access.
Conditional Access
Block logins from high-risk countries. Require MFA for all staff. Restrict access to compliant devices only. Prevent data download on untrusted machines.
Teams for Parent & Governor Meetings
Branded meeting experience. Lobby controls to keep meetings safeguarded from uninvited guests. Recording and transcription for meeting notes. Screen sharing configured securely.
Copilot Readiness & Governance
Before Copilot goes anywhere near staff or pupil data, we set the permission and sensitivity boundaries first. Governance controls decide what Copilot can see and who can use it, so you get the benefit without the exposure.
Integrations With Your School Management Information System
Microsoft 365 works alongside the MIS platforms schools already run:
SIMS
Outlook and Teams notifications, OneDrive backup of exported data, SharePoint storage for reports and registers.
Bromcom
Email integration for parent communications, SharePoint for document storage, Power Automate workflows for alerts.
Arbor
Outlook integration, OneDrive sync for backup, Excel exports and reporting for governors and the trust.
Our Microsoft 365 Migration Process
Discovery
Audit your current email, file storage, and collaboration setup. Identify what's moving, what's staying, and potential challenges.
Planning
Design your M365 tenant structure. Plan user licensing, security policies, and migration timeline. Avoid term time.
Setup
Configure tenant, security policies, and integrations. Set up SharePoint structure. Test everything before touching user data.
Migration
Move mailboxes, files, and data. Usually done over a weekend to minimise disruption. Historical emails and files preserved.
Training
Team training on new tools. Quick reference guides. Ongoing support as people get comfortable.
Ongoing Management Options
Migration Only
We set up and migrate you to Microsoft 365, then hand over the keys. You manage it yourself or with your existing IT.
One-time project fee
H-Protect Managed
Migration included, plus ongoing management as part of H-Protect. We handle user adds/removes, security monitoring, policy updates, and support.
From Priced on scope (includes M365 management + full security stack)
Co-Managed
Your IT handles day-to-day. We manage the security configuration, monitor for threats, and handle the complex stuff.
Custom pricing based on scope
Common Questions About Microsoft 365 for Schools & MATs
We're currently using on-premise Exchange. Can you migrate us?
Yes. We migrate from on-premise Exchange, hosted Exchange, POP/IMAP email, Google Workspace, or any other email system. Historical emails, calendars, and contacts all come across.
Will we lose any emails during migration?
No. We use Microsoft's migration tools that sync everything before cutover. On migration day, we do a final sync and switch DNS. Typically less than an hour of "emails might be slightly delayed" - and even then, nothing is lost.
What about our files on the server?
We can migrate file server data to SharePoint and OneDrive. Folder structures preserved. Permissions mapped across. You get the benefit of anywhere-access plus automatic backup.
Is Microsoft 365 secure enough for student data?
Yes, when configured properly. Microsoft 365 is ISO 27001 certified and GDPR compliant. The key is configuration: encryption, access controls, DLP policies, and monitoring. That's what we do.
Can we use Copilot safely in a school?
Yes, but only once the groundwork is in place. Copilot inherits whatever permissions already exist in your tenant, so if access controls or data boundaries are loose, Copilot will surface that. We set the governance and sensitivity labelling first, then enable it, so staff get the benefit without exposing pupil or staff data they shouldn't see.
Do you provide training?
Yes. We provide staff training sessions covering Outlook, Teams, SharePoint, and OneDrive. Plus quick reference guides and ongoing support as people get comfortable with the new tools.
Ready to Move Your School to Microsoft 365?
Start with a scoping call. We'll review your current setup, recommend the right licensing mix, and outline a migration plan that avoids your busy periods.
Secured in 7 Days, or that month is on us.
Microsoft Partner. run to Cyber Essentials standards. Independent, remote-first, working with schools and MATs UK-wide.
